Job Description

Job Title:       Assistant Business Manager

Reports to:    Business Manager

Primary Role and Purpose:

The Assistant Business Manager will report to the Business Manager and give support and assistance in non-academic matters to ensure the efficient day-to-day management of the Finance, HR, Purchasing, Administration and Facility functions. Team work and initiative will be vital, as will the ability to quickly grasp the complexities of school life and the needs of individuals and groups within this setting. The ability to communicate well at all levels will be essential, as will the ability to quickly gain an understanding of the roles and responsibilities of others. The post holder will work closely with the Business Manager and will also need to establish and maintain the trust and support of all school staff.  

Essential Duties & Responsibilities:

PERFORMANCE RESPONSIBILITIES:

1. Support Purchasing, Food Services, Transportation, Accounting and/or Financial service operations of the district as requested. This includes but is not limited to, A/R, A/P, Payroll, Purchasing, and Asset Management.
2. Assist with supervision of the financial affairs of the schools including independent special projects as assigned.
3. Oversee selected administrative tasks of business operations areas.
4. Assist the School Business Manager in the preparation of the budget and administration of the budget control process.
5. Research questions relating to the business and financial affairs of the district.
6. Maintain positive, cooperative, and mutually supportive relationships with the administration, instructional staff, students, parents,
7. Protect confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines.

Note: These duties are neither exclusive nor exhaustive and the post holder may be required to undertake other duties and responsibilities assigned by the Executive Director or Business Manager.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made while performing this job, the staff member shall:

1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak and hear.
4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.
7. Drive automobile.

ENVIRONMENTAL DEMANDS:

The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive:

1. Exposure to a variety of childhood and adult diseases and illnesses.
2. Occasional exposure to a variety of weather conditions.
3. Exposure to heated/air conditioned and ventilated facilities.
4. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
5. Function in a workplace that is usually moderately quiet but that can be noisy at times.

Minimum Qualifications:

1. Positive attitude and a desire to work with and for elementary and high school students.
2. Hold a minimum of an Associate’s degree in accounting or business from an accredited college or university.
3. Preferably have a minimum of three years of experience in a non-profit accounting setting.
4. QuickBooks and Microsoft Office experience a required.
5. Demonstrate excellent leadership and organizational skills and the ability to motivate people.
6. Demonstrate excellent initiative, personal integrity and business ethics.
7. Ability to work independently as well as be a self-starter.
8. Hold a valid driver’s license with no serious violations.
9. Exhibit positive interpersonal skills to relate well with students, staff, administration, parents, and the community.
10. Demonstrate the ability to communicate effectively and concisely in English, both orally and in writing, using proper grammar and vocabulary.
11. Have excellent integrity and demonstrate good moral character and initiative. Demonstrate the ability to use electronic equipment for work processing, data management, information retrieval, visual presentations, and telecommunications.
12. Provide proof of U.S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
13. Provide evidence that a criminal record history check has been conducted and clearance has been given by the ROE.
14. Meet such alternates to the above qualifications as the Executive Director may deem appropriate, acceptable and legal.

Desirable Qualifications:

• Bachelor’s Degree in school finance